Student Employment Checklist

Student Employment Checklist

This page is for departments interested in employing students. Students looking for info about on-campus jobs see: 学生工资单

请注意: We understand that many departments 五月 be operating virtually, at least temporarily.  In order to remain compliant with tax regulations, student employees must perform all work in service to the College within the State of California, including any work done remotely.

 

新聘用的学生工作者

 

1) Employment Paperwork Complete*

If student has never worked for SMC before, they will need to fill out all of their Employment Paperwork and bring 适当的 原始 & 未到期的 work authorization document(s) to Human 资源 (HR) Office. 

Please send this information link to those who need to complete the Employment Paperwork with HR.  This process including the in-person document review with HR must be complete 之前 开始工作:

View New Hire Paperwork (Student Employees)

If your student worker will have access to confidential information (student records, 员工数据, 等.) they should complete the Student Employee Confidentiality Agreement, see link below.


*International students should review the information provided by the Center for International Programs and consult with the Center prior to beginning work. Please direct them to this page: CIP在美国工作

 

2) Student New Hire Notification Form to 工资

Supervisor/hiring department (不 the student) needs to complete the "学生新聘表格" with authorized budget signature from department. This form 不ifies payroll that you've hired a student and will generate a new Time Entry in GaelXpress under your Time Approval screen. This form is also 位于: 工资形式

参见: 学生薪级表

Please 不e that California minimum wage is scheduled to increase January 1, 2023 to $15.50/hr. For the future minimum wage rates see: CA部门. of Industrial Relations Website.

 

3) 2023/2024 Federal Work Study (FWS) Contract (if applicable)

的 Federal Work-Study program provides funds to cover wages paid to eligible students. 的 财政援助部 管理这个项目, and determines both the award amount ($) and eligibility of individual students.

的 benefit to the hiring department is that FWS awards provide funds to cover student wages. 的 benefit to the FWS eligible student is that they 五月 be able to work more hours than they otherwise would if the department had to fund the student wages themselves. FWS is NOT a scholarship to the student, it simply provides funds for wages they 五月 earn. i.e. If a $1000 FWS allocation is received, the student is eligible for up to $1000 in wages paid by the FWS program. 

  1. 奖励金额 & eligibility confirmed with student?
  2. 2023/2024 FWS Contract signed & 送交财政援助处? (they will deliver to 工资 once authorized)
  3. Please reach out to 财政援助办事处 for further guidance on this process, or if you have 不 received a blank 2023/2024 FWS contract. 可以联系到他们 finaid@xyxgxy.com, 925.631.4626

 

归国学生工作者

 

1)确认时薪

Will the pay rate be the same for this academic year? Please feel free to confirm current assigned pay rates with 工资. If you would like to increase any returning students pay rate due to new position or increase in duties/responsibilities, 你要填写 学生学费更改表格 位于: 工资形式.

参见: 学生薪级表

Please 不e that California minimum wage is scheduled to increase January 1, 2023 to $15.50/hr. For the future minimum wage rates see: CA部门. of Industrial Relations Website.

 

2) 2023/2024 Federal Work Study (FWS) Contract (if applicable)

Are they FWS eligible for 2023/2024? (all FWS contracts for AY2022/2023 ended June 30, 2023)

  1. 奖励金额 & eligibility confirmed with student?
  2. 2023/2024 FWS Contract signed & 送交财政援助处? (they will deliver to 工资 once authorized)
  3. Please reach out to 财政援助办事处 for further guidance on this process, or if you have 不 received a blank 2023/2024 FWS contract. 可以联系到他们 finaid@xyxgxy.com, 925.631.4626
     

3) GaelXpress Time Approval (for supervisors)

  1. Are your returning student workers showing up in your GaelXpress Time Approval screen? If yes, is the position correctly labeled as FWS (or 不)? If no, please contact 工资. For any students 不 returning to work for you, please email 工资 your list of students to remove.

 

重要的联系

 

就业办公室

  • 劳伦·福永，老. 工资专员，x4728
  • Brita Hodgins, 工资 Coordinator, x4625
  • John Hills, Director of 工资 & 税务合规，x4211

财政援助办事处 (美国鱼类和野生动物管理局计划)

  • Karla Henriquez, Assistant Director, x4337
  • 金融援助 Federal Work Study (FWS) General Inquiries:  finaid@xyxgxy.com, 925.631.4626

Center for International Programs (国际学生)

  • Ashley Cross, Assistant Director & Int'l Student Advisor, x4352

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